Club Constitution
Name
The name of the Club shall be St Peter’s Iver Football Club (St Peter’s Iver FC) and its address shall be deemed to be that of its incumbent Secretary.
The Purpose of the Club
The Club is a not-for-profit, volunteer-ran Community Amateur Sports Club (CASC) set up to provide football activities and opportunities for local young people aged between 6 years and 18 years.
Membership
Membership is generally open to local young people between the ages of 6 years to 18 years as set out more specifically in the Club's Joining Rules, and in line with the Anti-Discrimination Policy. Maximum numbers and age limits will be determined by the Committee, where necessary, by reference to the capacity of the Club to adequately support its members. Membership is open to young people in special circumstances and will be determined by the Committee by reference to the Club's ability to provide appropriate facilities and supervision for such applicants.
Application for Membership
All players wishing to join the Club will complete a registration form for St Peter’s Iver FC. Where these players are under the age of 18, an adult parent/guardian will complete the registration on their behalf.
Registrations/Subscriptions
As a not-for-profit organisation, suggested annual donation amounts from members are based on the covering of running costs. The amounts shall be decided by the Committee and other Club officials at each AGM, or at another Committee meeting, if necessary, in accordance with the Club's Financial Policy. Except in cases of hardship, members are encouraged to make their donations at the time of registration, but special arrangements may be made at the discretion of the Committee.
Club Rules and Policies
The Club will operate in accordance with its current rules and policies and all officers, players, supporters, helpers and Committee members are required to comply with those rules and policies.
Management
The Club shall be managed by a Committee supported by other Club officials (Team Managers and Coaches).
The Committee
The Committee will minimally comprise of Chair, Vice-Chair, Club Secretary, Treasurer, and Welfare Officer. Committee members may hold no more than two roles, and a minimum of four Committee members must comprise the Committee. Persons must be elected to the offices of Chair, Vice-Chair, Club Secretary, Treasurer, and Welfare Officer (or any other officer positions which may from time to time be necessary) in order for a Committee to exist.
Elections to the Committee
Election to Committee roles occurs at each AGM, or at another Committee meeting, if necessary, with a simple majority vote needed amongst Club officials. In the event of an equality of votes cast, the Chair (or proxy or temporary Chair) shall be entitled to an extra vote to determine the outcome of the vote.
That Committee shall subsequently approve the appointment of Team Managers and Coaches, and other Club officials, in the manner set out in the Club's policies.
Meetings of the Committee – General
In the event that the Chair is unable to attend a meeting they should advise the Club Secretary, Vice-Chair, Treasurer, and Welfare Officer of a Committee Member to act as proxy Chair for that meeting. If neither the Chair or a proxy Chair is present at a meeting, the Committee members present must elect a temporary Chair for that meeting. A proxy or temporary Chair shall be entitled to act as Chair for the duration of that meeting.
The Committee shall convene sufficient meetings (including Committee members and other Club officials) to effectively manage the affairs of the Club. An Annual General Meeting shall be convened each year during the non-playing season to conduct such major items of business as: to receive and approve a set of accounts for the year; to elect members to the Committee and to become officers of the Club; to receive and approve proposals to change the rules or policies of the Club, or to consider any other business of the Club.
Meetings of the Committee – Special
In the event that the Chair is unable to attend a meeting they should advise the Club Secretary, Vice-Chair, Treasurer and Welfare Officer of a Committee member to act as proxy Chair for that meeting. If neither the Chair nor a proxy Chair is present at a meeting, the Committee members present must elect a temporary Chair for that meeting.
A special Committee meeting may be convened at any time by the Committee at the request of at least three Committee members providing 2 weeks’ notice of such meeting is given to all Committee members. A request to convene a special Committee meeting should be made in writing or could be made orally at an ordinary Committee meeting where it should be noted in the minutes.
Quorums
There shall be at least three Committee members present at meetings with an additional number of other Club officials to bring the total of officials present to at least six in order to form a quorum and make decisions on behalf of the Club. The three Committee members includes a proxy or temporary Chair (in the absence of the Chair).
Voting Rights
All Committee members and other Club officials have equal voting rights save the Chair's casting vote as set out in this document. All issues except the changing of Club rules and policies, which require a 2/3 majority vote, will be decided by the greater number of votes cast. Voting shall generally be conducted by a show of hands.
Chairman's Casting Vote
In the event that there is an equality of votes cast, except in the case of a proposal to change the rules and policies of the Club, the Chair (or proxy or temporary Chair) shall be entitled to an extra vote to determine the outcome of the vote.
Alteration of Rules
The Committee can change the rules and policies of the Club at the Annual General Meeting, or at an ordinary Committee meeting of which all Committee members and Club officials have been advised at least two weeks in advance, if the consent of two-thirds of the attending voting members is obtained.
Conduct
All members of the Club (players, parents/guardians, supporters, helpers, team managers, coaches, adult helpers, Committee members, etc) are required to act in accordance with the Club's rules and policies and are always to act in the best interests of the young people within the Club, and in the interests of the Club in general. The Committee will have the right to take appropriate action (including expulsion) against anyone in the Club who does not act in accordance with the Club's policies.
Resignation
Any Committee members wishing to resign should give adequate written notice to the Committee of the intention to resign.
Dissolution of Club and Disposal of Club Assets or Funds
In the event that there is an insufficient number of persons willing to be elected as Committee members of the Club, or to act as team managers/coaches, or an insufficient number of players are registered to operate the Club, the Club may be dissolved. That dissolution should be administered by the incumbent Committee. After payment of all proper liabilities of the Club, any credit balance shall be handed over to Local Community Schools and a proper receipt obtained. Any assets in the hands of the Club shall also be handed over to Local Community Schools, or other recipient as agreed, and a proper receipt obtained. Assets not required by the agreed recipients may be offered for sale on any reasonable and practical basis to Club members or the general public, and the proceeds handed over to Local Community Schools, or other recipient as agreed, and a proper receipt obtained. In the event that there is a deficit balance and the Club is unable to meet its liabilities, the Committee should administer the sale of Club assets sufficient to raise enough funds to meet such liabilities or should raise funds in some other way in order to discharge its liabilities.
Liability of individuals
Members of the Committee must act within the constitution and rules and policies of the Club and must take reasonable care in exercising their powers. Committee members will have personal liability if they act outside the authority given them by the Club or if they act outside the law. Members of the Committee are liable for the acts of the Club but are entitled to an indemnity from the funds of the Club if they have acted properly. The Club herewith confirms it will indemnify individual members in such a manner. If the Club has insufficient funds, Committee members are personally liable for the shortfall. The Committee can decide to indemnify a Committee member where that member has in good faith acted outside his or her authority or where the rules, constitution and policies of the Club have been inaccurately worded so as not to give effect to the spirit and intentions of the Club.
Financial year
The Club's financial year shall be from 1st July to 30th June.